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HSE moves to new financial system

New central Integrated Financial Management System seen as HSE’s highest non-clinical priority

The Health Service Executive (HSE) has moved on implementing a single central Integrated Financial Management System (IFMS) — seen as its highest non-clinical priority — for its annual budget of approximately €15 billion, to replace the more than 100 existing separate legacy systems currently in place across the Irish public health service and its funded agencies.

The HSE intends that the IFMS is delivered in two phases, to ensure the project can be delivered in the shortest time possible and is set to issue a 10-year contract for the design, build and delivery of the new system, encompassing an implementation period to deliver Phase 1 (initial deployment) followed by a period of post-go live support.

The Executive envisages an ambitious timeline for the build and design stage, with the successful developer expected to use an accelerator template that it has produced based on best practice and subsequent deployment to the nominated entities with staggered go-live dates.

Phase 1 will see the deployment to sites/agencies with representative coverage across the entire publicly funded health sector, including both statutory and voluntary entities (20 to 50% of the HSE’s financial activity).

Those currently being considered in this phase include: the Eastern Region (including Capital) with a net annual expenditure equating to approximately 18 per cent of the health sector total, the former Western Health Board including Portiuncula Hospital (9% net annual expenditure), and the Southern Region incorporating old Southern and South Eastern Health Boards (17% net annual expenditure).

As well as three large Section 38s/39s including both a large acute hospital and large community agency (15% net expenditure of the voluntary funded sector).
Phase 2, which will be the subject of a separate procurement process, will see the full rollout of the new IFMS to the remaining sites in scope.

The financial management system, which will underpin the Executive’s Finance Operating Model as part of the Finance Reform Programme established in 2014 to reshape finance from a reactive, fragmented reporting function to a proactive, coherent decision-support service that adds value at all levels of the business, is expected to improve efficiency and effectiveness and increase transparency across the HSE.

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